Position Description

AZ Development Administrative Coordinator (2020-21)
Location GH Arizona - Phoenix
Job Category Lead Office (Finance, HR, Development, etc.)
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POSITION: Development Administrative Coordinator

DEPARTMENT: Development

LOCATION: Great Hearts Arizona Home Office

REPORTS TO: VP of AZ Development

EEO Classification: Professionals


Status: Full time

Annualized Salary: $40,000

Organization Description

Great Hearts Academies is a nonprofit charter management organization (CMO) that operates classical preparatory K-12 public charter schools. Our academies cultivate the minds and hearts of students through the pursuit of truth, goodness and beauty.


We currently serve over 15,000 students in 29 schools through Arizona and Texas and are dedicated to serving new communities with our liberal arts model of public education and restoring excellence to American public education. We proudly prepare students for success at the best colleges and universities in the nation, but see our larger purpose as producing great-hearted graduates that are prepared to be intellectual, moral, and engaged citizens.


Great Hearts Academies’ primary goal is to graduate thoughtful leaders of character who will contribute to a more philosophical, humane and just society. As our national network grows, we will offer this opportunity to more families and educate more great-hearted graduates, serving as a catalyst for reforming public education. Additional information can be found at http://www.greatheartsamerica.org/ .

Position Summary

The AZ Development Coordinator will serve as the lead coordinator of all administrative tasks associated with various campaigns related to Major Gifts, Capital Projects, Special Events, Foundations and corporate giving. Efficiently process records for gifts and other high volume data entry. Responsible for utilizing fundraising best practices to meet with prospective major donors in order to cultivate relationship leading to future gifts of support. 15-20 donors as assigned.

Duties & Responsibilities

  • Coordinating calendars for both the Great Hearts Arizona President & VP Development, donors and internal staff appointments.
  • Coordination and planning for internal meetings such as All Staff, Senior Team Off Site and Weekly Senior Meetings
  • Coordination of event planning actions such as meeting agenda’s, invitation mailings, donor social communications.
  • Management of the donor stewardship calendar for AZ Development team members
  • Utilize fundraising best practices to work with prospective major donors in order to cultivate relationship leading to future gifts of support.
  • Processing of gifts and input of gifts received into Raiser’s Edge Software
  • Complete other high volume of data entry with accuracy, efficiency and precision.
  • Preparing/Printing of formal thank you letters to donors.
  • Preparing meeting packets and supporting documents for AZ Development team members.
  • Calling donors and responding on behalf of AZ Development team members when necessary.
  • Update tracking and reporting spreadsheets when necessary.
  • Implement occasional stewardship actions of Major Gift donors.
  • Donor and prospective donor research.
  • Copying/scanning/mailings and updating department errands.
  • Other duties as assigned.

Qualifications, Competencies & Strengths

Education/Certification: Bachelor’s Degree preferred or equivalent experience in an administrative role, preferably with a development/fundraising organization.

Experience: One year of administrative or non-profit support experience.

Special Skills:

  • Experience and working knowledge of Raiser’s Edge Software
  • Excellent organization, communication, and computer skills (MS Word, Excel, PowerPoint, Outlook, Constant Contact).
  • Superior written and verbal communication skills; oriented towards detail, thoroughness and accuracy.
  • Self-starter with the ability to work in a fast-paced and deadline-oriented environment.
  • Experience working with and maintaining confidential information.
  • Coordination of schedule with donors and major gifts team.

Additional Requirements

Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety fingerprint clearance card.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Travel required: Occasional errands as it pertains to the coordination of the Major Gifts team needs.

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

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