Position Description

TEXAS - Accounting/Account Payable Specialist
Location GH Texas
Job Category Lead Office (Finance, HR, Development, etc.)
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POSITION: Accounting/Account Payable Specialist

DEPARTMENT: Finance Department 

LOCATION: San Antonio, TX                             

REPORTS TO: VP of Finance           

FLSA STATUS: Non-Exempt, benefits-eligible

Start Date: TBD (Summer 2020)

Pay Rate: 20.00- 22.00


Company Description

Great Hearts Academies is a non-profit charter management organization (CMO) that operates classical, preparatory, K-12 public charter schools.  Our academies cultivate the minds and hearts of students through the pursuit of truth, goodness and beauty.  We currently serve over 17,000 students across in both Texas and Arizona, with over 3,500 at our 5 Texas schools, and we expect that number to grow to thousands more, including 8,000 students at our campuses in San Antonio, alone. Great Hearts is dedicated to providing additional communities with access to our liberal arts model, and, as the network scales both locally and nationally, we aim to restore excellence to American public education. We proudly prepare students for success at the best colleges and universities in the nation, but see our larger purpose as producing great-hearted graduates that are prepared to be intellectual, moral and engaged citizens. Additional information can be found at www.greatheartsamerica.org/careers.


Accounting/Accounts Payable Specialist

As an Accounting /Accounts Payable Specialist with Great Hearst Academies - Texas, you will be responsible for performing routine accounting activities related to the Accounts Payable and Accounting/Finance departments. Responsibilities will include data entry of transactions into the Accounts Payable system and appropriate General Ledger accounts, reviewing employee expense reports and supporting documentation in our expense reporting platform (Concur), reviewing invoices for processing, verifying entries and making recommendations for corrections, and other duties as assigned. The candidate will prepare account reconciliations and contact other departments and vendors to resolve discrepancies.

Job Requirements:

  • 4+ years recent bookkeeping experience
  • Ability to interact with and assist various school and lead office staff with daily/monthly activities to include general ledger analysis, closing activities and other accounting procedures as needed
  • Strong experience with the full cycle of accounting
  • Ability to efficiently and effectively multi-task
  • Ability to maintain strict confidentiality of sensitive information
  • Excellent written and verbal communication skills
  • Proficient with Microsoft Suite including Word and Excel
  • Effective interpersonal skills
  • Attention to detail and quality
  • Demonstrate a solid work ethic


  • Reconciling bank accounts
  • Calculating and/or recording accruals and other journal entries
  • Recording accounts payable
  • Demonstrate an awareness of professional standards and the ability to identify areas for improvement in systems and procedures


  • Minimum 5 years of experience in Accounting/Payable role is required
  • Bachelor’s degree preferred, but not required
  • Knowledge or experience with systems such as Credit Card expense reporting (Concur) and Financial Edge or similar accounting software


Additional Requirements

Type of clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds approximately.

Travel required: May need to travel locally to the various academies within the San Antonio, TX area.

This description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.


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