Position Description

(2019-2020) Arizona - Academy Registrar
Location GH Arizona - Phoenix
Job Category Academy - Support Staff (Office Manager, School Nurse, Librarian, etc.)
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POSITION: Registrar

Status: Hourly, Non-exempt

Company Description

Great Hearts Academies is a non-profit network of charter schools dedicated to improving education by developing excelling public prep schools.  Great Hearts’ academies are substantially outperforming other public and private schools, proving that tuition-free schools can do a superb job of educating students if they are smaller, more efficient, and set higher expectations for all students through a core, classical liberal arts curriculum.  We gladly prepare our graduates for success in the best colleges and universities in the nation, but our main purpose is the formation of the soul, heart, and mind.  We believe that the highest goal of education is to become good, intellectually and morally.  The success of Great Hearts is based on combining an unwavering commitment to classical liberal arts education with the understanding that our schools can constantly be improved through sound, data-driven leadership.

Duties & Responsibilities

  • Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
  • Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
  • Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library and handbook signature pages, etc.
  • Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.
  • Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Headmaster and/or Great Hearts Lead Office Staff
  • Manage the academy’s on-site database, electronic interfaces with the AZ Dept. of Education’s SAIS system, and all enrollment/attendance reporting to the State
  • Receive and process records requests from schools to which students transfer
  • Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
  • Ensure that all student grades are recorded in Schoolmaster for submission to the ADE and coordinate communication of grades to the families.
  • Maintain data ongoing in the student information system and enrollment system.
  • Assist Office Manager in creating sections and student schedules
  • Additional tasks and projects as assigned


Great Hearts offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.

TO APPLY:  Candidates must apply using our online application, accessible via our website www.greatheartsamerica.org  Click on "CAREERS" and then "Apply Now" and finally "AZ Business Positions" to submit application materials including your resume.  For general information/questions regarding the application or hiring process please contact: careers@greatheartsamerica.org

This description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

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