Brown and Caldwell Home Page

Brown and Caldwell is the largest engineering firm of its kind—solely focused on the U.S. environmental sector. With offices throughout the country, we have opportunities nationwide to work on some of our most exciting environmental projects.

Project Assistant II

Work Location: Walnut Creek, California
ID: 3257
Job Type: Full Time
Travel: 5%

For more than 70 years, Brown and Caldwell has been creating leading-edge environmental solutions for public agencies and private industry. We strive to be the environmental company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise and enjoy exceptional development opportunities. As a privately held firm with over 1,500 employee-owners in 50+ offices nationwide, the opportunity awaits for you to advance.



We are seeking a Project Assistant/Analyst to support projects in our Muni Business Unit. Our ideal candidate will proactively partner with Project Managers and other members of the project team to provide Project Management Support Assistance and help coordinate projects from start to finish. This position will be located in Walnut Creek, CA.

Job Expectations:

  • Invoicing Assistance:  Provide assistance with invoicing expense backup on projects which require this type of backup.  Prepare a spreadsheet reflecting the staff expenses.  Add comments to PDF format expense copies.  
  • Project Delivery: Learn Brown and Caldwell’s project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas such as budget, contract, billing, documentation, communication, and quality control. Have a thorough understanding of the overall scope of work for each project assigned. Train new project managers on internal systems and project delivery requirements and expectations.
  • Budget/Financial: Maintain a comprehensive knowledge of overall project budget and financial status. Work with project managers to establish budgets and purchase orders which meet company guidelines. Monitor labor charges, expenses, subcontractor invoices, and other costs. Work closely with the accounting department to expedite the client invoicing process. Act as point of contact for any client, subcontractor or internal team member on questions related to project finances.
  • Project Reporting: Work closely with project managers, quality reviewers, and accounting staff to lead the successful and timely delivery of the month end reporting process, which involves a review of overall project health, earned value analysis, project invoicing, schedule review, and workload forecasting.
  • Project Setup and Closeout: Draft contracts/subcontracts and amendments help project managers create the Project Management Plan, draft contact lists, set up and manage electronic project files. Work closely with the Legal and Contracts and Insurance Departments to ensure proper contracts, subcontracts and insurance are on file. Upon project closeout, collect remaining materials from the project team to incorporate into master project file. Manage/coordinate the archiving process for project files.
  • General Project Support: Assist with daily project needs as assigned by the project manager and technical staff.
  • Team Effectiveness: Build relationships with project managers and team members; assist project managers to lead project team through coordination and communication; proactively identify work assignments that need to be completed.


Desired Skills and Abilities:

  • College graduate or minimum 3-years’ experience in a professional office setting required; experience in project support and/or coordination in the engineering industry preferred.  
  • Previous accounting experience preferred; candidate must be familiar with or be willing to learn accounting practices, systems and tools.
  • Candidate should be detail oriented and possess strong organizational skills. 
  • Candidate should be proficient in Microsoft Word, Excel, and Outlook.  MS Project and PowerPoint a plus.
  • Candidate should be able to anticipate project needs and identify work assignments independently.
  • Candidate should be comfortable working directly with senior managers and technical staff.
  • Excellent communication skills (written and verbal) are essential.
  • Successful candidate will be proactive, self-motivated, and able to excel at working with local and virtual teams.
  • Ability to multi-task and prioritize required.
  • Ability to work both independently and in a team environment required.
  • Ability to work under multiple deadline pressures required.
  • Candidate must be willing to work occasional over-time.
  • Position may require some travel to various other offices (<10%).



Join, Grow, Have Fun

We’re growing and having fun while doing it. Brown and Caldwell provides a comprehensive benefits program and a culture that promotes employee performance and success. We recognize that you are looking for a career path with opportunities to grow personally and professionally. We have a strong focus on employee development and offer defined advancement through our Career Path Framework; tuition reimbursement; honorariums for papers and presentation as well as project management training (BC is a PMI Registered Education Provider). Our work environment promotes a flexible and collaborative culture, an extensive knowledge-sharing infrastructure and more. Our values of working hard and with integrity combined with learning, growing and having fun make Brown and Caldwell your employer of choice.

This position is subject to a pre-employment background check and a pre-employment drug test.

Brown and Caldwell is proud to be an EEO/AAP Employer-Minorities/Women/Disabled/Protected Veterans are encouraged to apply.  

Are you a returning applicant?

Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search

Powered By Taleo