Position Description

Administrative Assistant
Location Corporate - San Francisco
Department Human Resources
Job Code 15855
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Summary:

Reporting to the SVP, Global Human Resources, Benefit Cosmetics is looking for an Administrative Assistant who will be responsible for an extensive array for administrative tasks in addition to day to day reception responsibilities. This person must be highly organized, adaptable, and a problem-solving multi-tasker! This role presents the unique opportunity to be the first point of contact at Benefit and assist Benefit’s top leaders.

Essential Duties & Responsibilities:

Reception:

  • Greet guests upon arrival in a friendly and professional demeanor.
  • Answer and distribute a high-volume of phone calls.
  • Manage regular and high-volume email correspondence.
  • Conference room coordination and other office logistics.
  • Receive, manage, and distribute incoming deliveries. This person will be the main point of contact for office deliveries requiring building coordination.
  • Emergency preparedness planning and coordination in partnership with the Office Management team.
  • Emergency preparedness tasks include but are not limited to:
    • Attending building training
    • Updating procedures
    • Assist in identifying and assigning floor wardens
    • Communication for drill procedures
    • Research training for floor wardens

Administrative Tasks:

  • Calendar management for the CEO and other executive leadership.
  • Coordination of travel & expenses for executive leadership.
    • Ability to troubleshoot as needed when necessary due to meeting cancellations, flight delays, etc.
  • Assists with business card order requests.
  • Quarterly updates of office floorplan under the direction of Office Management.
  • Management of the security access list, and security badge coordination. Monthly updates to security access list to provide to building security.

All other duties as assigned.

 

Qualifications:

  • 1-3 years of relevant administrative or related experience.
  • Highly organized, able to prioritize tasks.
  • Excellent computer skills; proficiency with Outlook a plus.
  • Ability to work effectively and autonomously.
  • Excellent time management and multi-tasking capabilities.
  • Strong interpersonal skills and positive attitude.

*Please submit a cover letter with your application. 

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