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Administrative Assistant

Locations: Bend / Redmond, OR area (Prineville)
Employment Type: Full time

Description

SUMMARY :

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

ESSENTIAL DUTIES & RESPONSIBILITIES :

  1. Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.)
  2. Clients receive prompt and professional service.
  3. When needed prepares and distributes internal communications and serves as a central clearing position for general information.
  4. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, etc.
  5. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
  6. Answer inquiries and/or direct calls to appropriate staff.
  7. Answers telephone calls within 3 rings, route calls, and takes messages, as necessary.
  8. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
  9. Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
  10. Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time.
  11. Sort and distribute incoming mail for Department.
  12. Coordinates courier services, pickups, and deliveries.
  13. Order and maintain office supplies.
  14. Provide support by photocopying, filing, and sending faxes as needed.
  15. When needed transmits facsimiles for all staff, as required, as maintains a fax file.
  16. Pulls and put files to dead storage as required.
  17. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.

EDUCATION AND EXPERIENCE :

  • Associates Degree or Bachelor’s Degree preferred.

  • Can be a combination of training, education and relevant work experience that is equivalent.

KNOWLEDGE, SKILLS & ABILITIES :

  • Computer, filing, and 10-key skills required.
  • Attention to detail is a must; strong analytical skills favored.
  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred

  • Ability to prioritize and manage multiple tasks, changing priorities as necessary
  • Ability to work under time pressure and adapt to changing requirements with a positive attitude
  • Effective oral and written communication skills as required for the position
  • Ability to be self-motivated, proactive and an effective team player
  • Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL :

0%

 

WORKING CONDITIONS:

  • General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
  • Noise level is usually low to medium
  • Occasional lifting of up to 40 lbs.

 

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Minority/Female/Disability/Veteran/ E-Verify Employer




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