Executive Assistant

Department: CA - PICO California
Location: Los Angeles, CA
Job Code: 539


Executive Assistant
PICO California is the largest faith community organizing network in the state, representing 400 congregations and 450,000 families across California. Through our member organizations, PICO California unites people of diverse economic, racial, ethnic and faith backgrounds around a vision of shared prosperity and racial justice. Since 1994, PICO California has been at the forefront of organizing working families to reform our immigration system, improve schools, increase access to health care, end mass incarceration, and improve the quality of life for our families and our communities.
We are seeking individuals to join our growing staff team who are committed to a transformative racial justice movement that actively dismantles unequal structures in our society by building power in ways that widen the circle of human concern. Fueled by deep moral convictions and a close connection to the pain of marginalization felt across the state, PICO clergy and grassroots community leaders have embraced an increasingly ambitious vision for California that places racial equity and belongingness at the center of our prophetic vision to center faith as a force for inclusion in public decisions impacting the lives of millions of California residents.
The Executive Assistant provides outstanding administrative and logistical support to PICO California’s Co-Director and our Los Angeles-based team. The Executive Assistant will create and execute administrative solutions to achieve the goals, strategies, mission and vision of our organization.
Primary Responsibilities:
  • Administrative Coordination (80%)
  • Performs executive-level, administrative coordination for Co-Director. Duties may include but not limited to: overseeing electronic & telephonic communication, meeting support, word processing, creating spreadsheets and presentations, filing, and faxing.
  • Creative duties may include but not limited to: coordinating calendars, reserving travel meeting and event arrangements; preparing reports, expense memos, and other documents. Office management duties include serving as point person for incoming calls, managing vendor relationships, planning and implementing office systems and equipment needs of a growing team. Some periodic travel required.
  • Event Planning (20%)
  • Support planning process for PICO California events pertaining to division of labor, working in partnership with event coordination and support staff around execution. Some periodic travel required.
  • Coordinate leadership training events for clergy, lay leaders, state, and federation staff in partnership with technical assistance partners, including securing of venues and working in partnership with local federation administrative support for successful production.
  • 3+ years of experience in executive level setting, with strong administrative skills
  • Cultural competence to work in a multicultural, multi-faith environment
  • Experience in bridge-building work with people across difference
  • Extensive experience and proficiency with MS Office and Apple/Macbook proficiency
  • Previous experience in mid to large scale event coordination
  • Disciplined and able to work effectively in independent and team contexts
  • Excellent communication skills, both verbal and written
  • Proven ability to handle multiple tasks and projects in a fast-paced, deadline-driven environment
  • Commitment to social justice and the mission of PICO CA
  • Bachelor’s degree, or equivalent work experience

Preferred Skills:

  • Experience working with non-profit partners and philanthropy
  • Experience working in faith-based institutions
  • Spanish or other language proficiency (desired but not required)

This position would be based in the Los Angeles (Boyle Heights) office and report to the Co-Director.

PICO California is an equal opportunity employer committed to diversity in its staff, and offers a highly competitive salary and generous benefits.

Application Procedure:
All applicants must apply for this position online(Click the “Apply for this Position” button below)  Please have the following documents ready to upload to your online application:
  1. An electronic file of your resume (preferably in PDF format) including salary history and 3 references ready to be uploaded with your online application. 
  2. A cover letter outlining your qualifications and interest in this position.
If you need assistance or experience any technical difficulties with your online application, please contact careers@faithinaction.org.  Resumes will not be accepted via this email address.
FAITH IN ACTION provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FAITH IN ACTION complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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