Inspired by Care

Since 1992, Omnicell (NASDAQ: OMCL) has been inspired to create safer and more efficient ways to manage medications and supplies across all care settings. As a leader in medication and supply dispensing automation, central pharmacy automation, IV robotics, analytics software, and medication adherence and packaging systems, Omnicell is focused on improving care across the entire healthcare continuum—from the acute care hospital setting, to post-acute skilled nursing and long-term care facilities, to the patient’s home.

Over 4,000 customers worldwide use Omnicell® automation and analytics solutions to increase operational efficiency, reduce medication errors, deliver actionable intelligence and improve patient safety.

Omnicell’s innovative medication adherence solutions, used by over 32,000 institutional and retail pharmacies in North America and the United Kingdom, are designed to improve patient adherence to prescriptions, helping to reduce costly hospital readmissions.

Recent Omnicell acquisitions, including Ateb, add distinct capabilities, particularly in central pharmacy, IV robotics, and pharmacy software, creating the broadest medication management product portfolio in the industry.

Administrative Assistant II


Administrative Assistant II

Role reports into the Chief of Staff, but takes daily direction from EA to the CFO.  The right candidate will have the ability to work in an open team environment, multi-task, prioritize and possess excellent customer service skills. Must wear many hats and be able to switch gears at a moment’s notice according to priority. Prefer 3-5 years of related experience as an administrative professional in a similar role. 

Essential Functions:

In order to work effectively as an Administrative Assistant, the individual in this position is expected to:

  • Coordinate and manage offsite meetings, both domestic and international, as well as internal meeting facilitation
  • Coordinate domestic and international travel arrangements
  • Provide administrative support to the Chief of Staff and department EA’s, including but not limited to daily call management and back-up administrative support to executives
  • Provide research and analysis for company events and programs
  • Assemble and submit business travel and purchasing card expense reports
  • Manage executive staff catering requests 
  • Create purchase requests, check requests, and office supply requests
  • Screen telephone calls and pro-actively resolve inquiries
  • Greet executive staff visitors in a friendly and professional manner and provide general administrative support
  • Distribute internal mail and manage all shipping and distribution requests
  • Coordinate and follow-through on executive signature requests
  • Update corporate distribution lists and org charts
  • Represent executive team on Activities Committee
  • Manage the EA Reference Site on Connect
  • Manage business errands during the workday
  • Handle confidential and critical information with the utmost discretion

Required Knowledge and Skills:

  • Handle confidential information with tact and integrity
  • Must consistently use good judgment and discretion
  • Ability to maintain professional composure, possess a positive attitude and be highly motivated in a high stress environment
  • Be a team player and interface with all departments and levels of the Company
  • Ability to prioritize and manage multiple tasks efficiently and effectively
  • Meet deadlines while maintaining a high quality of work and personal composure
  • Ability to think independently and self-manage
  • Excellent organizational and customer service skills
  • Exhibit excellent verbal and written communication skills
  • Exceptional attention to detail and problem-solving skills
  • Demonstrates persistence and skill in gathering information
  • Flexibility in managing change and occasional ambiguities
  • Pride in his/her work with a high degree of pro-activeness
  • Ability to work independently and to carry out assignments with minimum instruction
  • Must show flexibility in hours and availability
  • Displays knowledge of office policies and procedures

Basic Qualifications:

  • 3+ years of experience as an administrative Assistant
  • Demonstrable experience with Microsoft (Outlook, Powerpoint, Excel, Word)
  • Demonstrable experience with video and messaging software (Zoom/Slack/Box)
  • Demonstrable experience using Visio

Preferred Knowledge and Skills:

  • Established experience as an administrative assistant in a public, mid-sized company

Work Conditions:

  • Office Environment




Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Omnicell will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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