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Executive Administrator

Job Code: 1355
Location: Crystal City, VA 22202
Project Name: Internal


Job Description:

Cydecor is seeking a self-driven, proactive, and detail-oriented Executive Administrator with ability to support proposal efforts for Department of Defense clientele. Candidate will coordinate and support proposal development both for new corporate growth as well as contract re-competes. The individual selected for this position will support Cydecor capture efforts and proposals by providing coordination and administration support as needed. The individual will be fully embedded within capture teams, support proposal readiness activities, and serve as coordinator for all Cydecor proposals. Job responsibilities may also include limited writing and copyediting support.  

Essential Functions:

The candidate must have strong organization skills in order to support industry-standard proposal coordination practices delivering a compliant and compelling response from start to finish. As proposal coordinator, the individual will support various capture and proposal efforts to ensure all materials are delivered on time and in correct format for immediate. In addition, the individual will:

  • Quickly analyze, organize, and disseminate executive-level communication across the company, reaching specific stakeholder communities with time-sensitive information.
  • Apply proactive, problem-solving initiative to prioritize daily tasking and manage responsibilities that occur on a daily, weekly, and monthly basis.
  • Contribute to the ongoing maintenance of internal databases and repositories, including resume and past performance libraries.
  • Create, facilitate, and organize briefings, databases, and templates for all meetings and activities associated with proposal and capture activities.
  • Perform research and data mining for reuse material applicable to current proposal submission.
  • Provide administrative, coordination, and communications support to the proposal team to ensure smooth conduct of the proposal effort throughout the process.
  • Contribute to the development of Cost and Non-Cost proposal elements, including contract documentation, and point-based solicitations.
  • Organize, schedule, and facilitate meetings and workings groups; provide production support for meeting materials, and carefully document meeting minutes and resulting action items for distribution to the team.
  • Support writing, editing and light desktop publishing (DTP) needs, as required.
  • Apply high attention to detail to support detailed compliance and editorial reviews.


  • Bachelor’s Degree or equivalent experience
  • 2-4 years of professional experience preferred
  • Proficiency with Microsoft PowerPoint, Word, Excel, and SharePoint is a must
  • Ability to thrive in a fast-paced environment
  • Ability to learn new tasks and skills with minimal guidance
  • Ability to prioritize tasks and respond in a timely manner
  • Entry level candidates are welcomed


  • Must be able to obtain DoD SECRET level security clearance.
  • U.S. Citizenship is required.


  • Crystal City, VA


Cydecor Inc. is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.

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