TNTP Re-imagine Teaching

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Future Executive Assistant Opportunities

Location: Flexible location
Type of Vacancy: Full time

Description

Submit your resume now to be considered for future needs!!

TNTP is often looking for Executive Assistants on a project or full-time basis to support the day to day work of TNTP’s leadership team. These positions are based from a home office anywhere in the United States and can require occasional travel to a few in-person meetings each year. 

Who We Are

TNTP is a national non-profit that has reimagined teaching. We believe great teaching is transformative and that teachers, more than any other factor in education, have the greatest impact on whether or not a student will succeed in school. We were founded by teachers and they are at the center of everything we do. Our mission is to end educational inequality by providing excellent teachers to the students who need them most and by advancing policies and practices that ensure effective teaching happens in every classroom. 

TNTP’s leaders bring to the organization over 150 years of collective experience in education and organizational management. Their experience as education policy experts, as executives, and as public-school teachers guides them in shaping the organization’s goals, services and strategy. 

What You’ll Do

As an Executive Assistant, you will provide responsive and savvy administrative support to help TNTP’s Leadership Team work more efficiently, so they can focus on the organization’s most critical priorities.  You will be exposed to a broad perspective on the organization’s work and will have the opportunity to regularly interact with a variety of internal and external stakeholders including board members, TNTP staff, clients, press, irreplaceable teachers, and other VIPs. Specific responsibilities will include: 

  • Calendar management for group leadership teams, comprised of Executive Vice Presidents (EVPs) and Vice Presidents (VPs), including: 
    • Scheduling meetings and conference calls, gathering and sharing appropriate background/preparatory material, and coordinating offsite meeting logistics
    • Structuring VP/EVP schedules and reconciling day to day tasks with his or her evolving priorities
    • Identifying opportunities to increase VP’s/EVP’s efficiency through thoughtful time management
  • Schedule travel and coordinate arrangements
  • Complete and submit timesheets, expense reports, and vendor invoices
  • Collaborate with EVPs, VPs, and other TNTP staff to plan and execute logistics for department and team meetings, retreats, and professional development opportunities
  • Communicate regularly via email and phone with a variety of stakeholders including TNTP staff and other education leaders
  • Take meeting notes and share next steps with collaborators as needed
  • Be an active contributor to organizational and team culture

What You Bring

We are looking for amazing people who have diverse backgrounds and experiences, are inspired by our mission and are highly motivated to change children’s lives through education. You’ll be right at home here if you learn from failure and overcome adversity, cultivate strong relationships, and push yourself, your work and the people around you to the next level.  We expect our Executive Assistants to:

  • Multi-task effectively. You are a natural prioritizer, enjoy learning new things, and work well under pressure in a fast-paced environment. 
  • Self-starter and a natural problem-solver. You can quickly identify challenges, analyze the root causes, and propose creative solutions.  You anticipate what VP’s/EVP’s will need and act on your ideas, helping TNTP’s leadership focus on their most important work. 
  • Communicate thoughtfully. Your writing is clean and simple. You always consider your audience and use superb judgment, whether sending a quick email response or drafting a message for a large group.
  • Super organized and attentive to details. You are a natural organizer and are good at staying on top of things others may miss. You will be tasked with managing many details and helping multiple leaders who have different preferences stay organized as they manage multiple competing priorities.
  • People skills. You take a customer service approach when supporting senior leaders. You’ll regularly interact with VPs and must build strong relationships while providing a high level of support.  

Qualifications

  • 3-5 years of experience providing administrative support for executives and senior leaders (preferred)
  • Prior experience working in a virtual environment and supporting multiple stakeholders virtually (preferred)
  • Experience leading peers and defining best practice
  • Extraordinary attention to detail
  • Excellent interpersonal communication and writing skills
  • Excellent calendar management, event planning, organizational and time-management skills
  • Proficient in Microsoft Office skills and aptitude to quickly learn web-based software applications for expenses, invoices, and internal knowledge management
  • Expert multi-tasking ability, including the ability to work well under pressure in a fast-paced environment
  • The ability to work effectively with others at all levels of an organization and to consistently display a high level of professionalism and customer service in all interactions
  • The ability to proactively identify challenges and actively work to find solutions
  • Flexibility and comfort with ambiguity

To Apply for Future Opportunities:

Please submit your resume to be considered for future full-time and project based opportunities online. TNTP will contact you when future positions open if you are a good match for our needs. 

We recommend including a cover letter in your application addressing why you are interested in TNTP and how your experience has prepared you for these types of positions. 

TNTP is an equal opportunity employer committed to maintaining a non-discriminatory and harassment-free work environment.  TNTP does not discriminate against any employee or applicant on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.  

Learn More

TNTP: www.tntp.org

Benefits and hiring process:http://tntp.org/join 

Life at TNTP: http://tntp.org/about-tntp/our-people




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