CARE

OFFICE MANAGER

Work Location: US- Washington, DC
Other Possible Locations:
Expected Travel: up to 10%
Language Requirement: English
Employee Duration: Active Full-Time
Type of Post: Not Applicable
Funding: Approved
Type of Contract:
Application Deadline:

 Our diversity is our strength; we encourage people from all
backgrounds and experiences, particularly women, to apply. 


Description

At CARE, we seek a world of hope, tolerance and social justice, where poverty has been overcome and people live with dignity and security.

This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a global leader in the movement to eradicate poverty. In 2015, CARE worked in 95 countries and reached 65 million people with an incredible range of life-saving programs. We also put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. We seek dynamic, innovative thinkers to further our mission. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

CARE is seeking an Office Manager who will be responsible for supporting the efficient operation of the day-to-day business of CARE USA’s Washington, DC office, the second largest in the country.  This key position ensures the smooth functioning of the DC office including serving as liaison with the building management, managing the shared office budget, ordering supplies, coordinating office space, ensuring office equipment (including IT facilities) are in good working order, and supporting in-office meetings and events.

Because the DC office is a multi-function office with staff from several departments, this position touches all aspects of the organization including Advocacy, Fundraising and Marketing, and Program, Partnership and Learning. The Office Manager is the liaison between the DC office, HQ, regional and CARE International offices to provide any necessary support or guidance related to HR, procurement, finance, donor services, IT, events and other aspects of logistics. The person in this role will provide efficient operations of the day-to-day business and ensures that colleagues have an environment that optimizes productivity while maintaining budgets, morale and the overall vision of the organization. The Office Manager also helps to orient and provide oversight to DC-based interns and fellows as needed.

Responsibilities:

  • Train new employees on CARE systems, processes, and equipment.  Serve as office point of contact with IT and assist with troubleshooting and connectivity issues.  Generate purchase requisitions for equipment
  • Provide support to DC location with on-boarding of new employees, interns and fellows as needed
  • Execute a pro-active on-boarding policy and procedure, including physical workspace
  • Assist staff with completion of onboarding and transition forms and send to HR in Atlanta. Collaborate and follow up with HR for all HR related questions, forms, procedures.
  • Respond to inquiries about payroll, timesheets for hourly staff, Lawson and PARS (time -entry) processes
  • Provide exit procedure to departing colleagues in conjunction with HR and IT (email, phone, other access) 
  • Draft and disseminate the internal weekly email, ‘This Week’, to keep staff apprised of current office information and events
  • Create and manage the shared expense budget for the DC office
  • With direction from the event lead, assist with internal events and activities that help meet program, fundraising, advocacy, and awareness goals. Assist with external events in DC as needed and as available
  • When needed, provide support/back-up to the Executive Assistants, and limited assistance for Director level positions located in DC (i.e. scheduling and preparing rooms for meetings and processing expense reports)
  •  Provide administrative support to CEO and other guests visiting the DC office 

Qualifications:

  • Associate's Degree
  • 5 years providing administrative support, event planning or similar experience
  • 5 years in project planning & implementation
  • 5 years developing and directly managing budget and expense accounts
  • Demonstrated ability to oversee interns and volunteers
  • 5 years developing and directly managing budget and expense accounts
  • Intermediate to advanced knowledge of Outlook, Word, Excel and Powerpoint
  • Familiarity with and ability to use fundraising information and financial management systems
  • Capabilities in relationship management and building teams

 

 

Please be aware that there may be job advertisements and offers that falsely state that they are from CARE. CARE does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other such fees).

CARE USA is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here.




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