Position Description

Proposal and Grants Manager
Location United States
Department Finance
# of openings 1
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Vital Strategies, headquartered in New York City, is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in 73 countries, supporting data-driven decision making in government, advancing evidence-based public health policies and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, cardiovascular health promotion, tobacco control, road safety, obesity prevention, epidemic prevention, overdose prevention, environmental health, vital statistics systems building and multidrug-resistant tuberculosis treatment research. Our programs are primarily concentrated in low- and middle-income countries in Africa, Latin America, Asia and the Pacific; the Overdose Prevention Program is our first initiative in the U.S. Please visit our website at www.vitalstrategies.org to find out more about our work

Vital Strategies offers highly competitive compensation and comprehensive benefits. Vital welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment.

The Position
Vital Strategies is seeking qualified candidates for the position of Proposal and Grants Manager. The Proposal Manager will be responsible for the contractual, financial and some of the reporting aspects of an assigned departmental portfolio, as well as developing cost proposals on US federal proposals and other potential donors. The Grants and Proposal Manager will report to the Director, Budget and Grants Management and work closely with the Senior Finance team and Program teams across the organization. The position is based in New York City. Applicants must possess a valid working permit to work in New York City.

Specific Duties:

Proposal development:

  • Development of federal and non-federal proposals including :
  • Evaluates RFP requirements.
  • Develops cost volume completion schedules.
  • Assists in developing pricing strategies.
  • Coordinates labor, subcontract, review.
  • Analyzes and compiles cost data.
  • Prepares cost volumes.
  • Integrates subcontractor pricing into company pricing.
  • Provides direction to subcontractors involved in proposal preparation.
  • Works with Business Development, Proposal Manager, and Operations team to integrate basis of estimates, and program strategy into a winning proposal.
  • Responsible for supporting all cost proposal resources and preparing/integrating all aspects of cost proposal preparation, production and delivery.
  • Ensures the cost proposal is fully integrated with technical proposal.
  • Development of budgets and budget narratives to support the scope of work proposed
  • Completion of all compliance material required for federal proposals
  • Works with program teams to collect budgetary assumptions for proposal development

Grants Management:

  • Develops annual budget and re-forecast for divisional programs
  • Completes monthly cash flow reports
  • Ensures the accuracy, quality and timeliness of all financial transactions charged to assigned  programs
  • Reviews Monthly Budget Reconciliation and Expense Projection Reports prepared by the Grants team
  • Serves as Program and Accounting supervisory contact regarding any problems with payment submissions
  • Approves fund transfers to subgrantees
  • Reviews contractual agreements prior to submission to contractees
  • Reviews coding for monthly and quarterly reports


  • Assists Senior Finance team with ad hoc organizational analysis including::
  • Annual cost analysis of variable and fixed costs Analysis of fringe rates
  • Analysis of all allocated costs
  • Indirect cost analysis etc.

Qualifications and skill set:

  • Minimum 6-7 years in federal grants management experience 
  • The Proposal and Grants Manager analyzes solicitation requirements, contract requirements, special provisions, and terms and conditions to ensure compliance with RFP and corporate policies.
  • Experience developing cost proposals for  federal grants (USAID, DOS, NIH, CDC etc) including :
  • Bachelor’s degree in Accounting, Finance, Business Management or related degree required, Master’s degree preferred
  • Advanced expertise in MS Excel including proficiency in using pivot tables, V-lookups
  • Strong analytical and communication skills
  • Strong capacity building skills
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