Position Description

Grants Manager
Location United States
Department Finance
# of openings 1
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Vital Strategies, based in New York City, is an international public health organization. We develop and oversee programs to strengthen public health systems and address leading causes of morbidity and mortality, providing expertise in project implementation and management, strategic communications, epidemiology and surveillance, and other core public health capacities. Our specific programs include road safety, obesity prevention, tobacco control, and activities to strengthen public health data systems and the use of public health data to guide policy and decision-making. Activities are based in low and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at www.vitalstrategies.org to find out more about our work.

Vital Strategies offers competitive compensation and comprehensive benefits. Vital welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment.

Vital Strategies is seeking qualified candidates for the position of Grants Manager. The Grants Manager will be responsible for the contractual, financial and some of the reporting aspects of an assigned departmental portfolio. The Grants Manager will report to the Director, Budget and Grants Management and work closely with the Grants and Contracts Manager for the Policy, Advocacy and Communications (PAC) division. The Grants Manager will also collaborate with technical staff. The position is based in New York City. Applicants must possess a valid working permit to work in New York City.

Specific Duties:

  • Ensures the accuracy, quality and timeliness of all financial transactions charged to assigned  programs
  • Supervises a team of junior Grants team members
  • Reviews Monthly Budget Reconciliation and Expense Projection Reports prepared by the Grants team
  • Serves as Program and Accounting supervisory contact regarding any problems with payment submissions
  • Approves fund transfers to subgrantees
  • Reviews contractual agreements prior to submission to contractees
  • Reviews coding for monthly and quarterly reports
  • Completes monthly cash flow reports
  • Provides Program team with payment status updates via weekly Excel Payment Report
  • Trains and checks work of Grants team on coding and reconciliation of grantee quarterly reports
  • Assists Grants Manager lead with data collection for the development of new proposal budgets and narratives for assigned programs
  • Trains Program staff on Finance Department procedures and appropriate project budget codes to ensure submission of accurate reimbursement, expense

Qualifications and skill set:

  • Minimum 5 years in accounting, finance, audit and grants management, including at least 2 years’ experience in managerial roles
  • Experience managing federal grants (USAID, DOS, NIH, CDC etc)
  • Bachelor’s degree in Accounting, Finance, Business Management or related degree required, Master’s degree preferred
  • Advanced expertise in MS Excel including proficiency in using pivot tables, V-lookups
  • Strong analytical and communication skills
  • Strong capacity building skills


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