Position Description

Special Assistant, PAC
Location United States
Department General
# of openings 1
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Vital Strategies, based in New York City, is an international public health organization. We develop and oversee programs to strengthen public health systems and address leading causes of illness, injury and death, providing expertise in project implementation and management, strategic communications, epidemiology and surveillance, and other core public health capacities. Our specific programs include, tobacco control, road safety, obesity prevention, and activities to strengthen public health data systems and the use of public health data to guide policy and decision-making. Activities are based in low- and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at www.vitalstrategies.org to find out more about our work.

Vital Strategies offers competitive compensation and comprehensive benefits. Vital welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment.

Vital Strategies is seeking qualified candidates for the position of Special Assistant with Vital Strategies’ Policy, Advocacy and Communication (PAC) division. This position is ideal for someone who wants a public health career but is willing to do important organizational and administrative work as part of their career growth. We have a smart and dedicated team at Vital Strategies. And we are committed to promoting people from within.

The PAC division is engaged in both programmatic and external communication work and we are passionate about what we do. This is a full-time position based in New York City. Applicants must possess a valid work permit to work in New York City.

Specific Duties: 

Report to the Senior Vice President, Policy, Advocacy and Communication, the Special Assistant will perform a mix of administrative, writing and organizing responsibilities. Duties include the following:

  • Work closely with the Senior Vice President, assisting her on all tasks needed, often handling sensitive information;
  • Help with the Senior Vice President’s calendar, aid in the scheduling and organizing of meetings and events, sometimes taking notes and helping to synthesize key action items, follow-up and tracking needed for their progress and completion;
  • Provide light touch assistance with travel arrangements for the PAC team, liaising with our travel agency (which does the leg work) and facilitating approvals as needed;
  • Help to craft and update documents as needed;
  • Interact with internal and external stakeholders
  • Draft PowerPoint presentations, concept notes, and correspondence as needed;
  • Perform other tasks as requested by the Senior Vice President.

Qualifications and Skill Set:

  • Bachelor’s Degree preferred, with at least two years of work experience;
  • Exceptional organizational skills;
  • Ability to anticipate issues, think on your feet and use loads of common sense;
  • Superior writing, communication, and listening skills;
  • Willingness to navigate fast-paced, ever-changing environments;
  • Excellent PowerPoint skills; Excel skills are a plus;
  • Ability to travel as needed – This will not be a significant part of the job, though you may have to travel on occasion;
  • Ability to commit to the job for two years.
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