Position Description

Program Assistant, Data for Health, Asia and Pacific
Location Singapore
Department Data For Health
# of openings 1
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Vital Strategies is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in 73 countries, supporting data-driven decision making in government, advancing evidence-based public health policies and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, cardiovascular health promotion, tobacco control, road safety, obesity prevention, epidemic prevention, environmental health, vital statistics systems building and multidrug-resistant tuberculosis treatment research. Our programs are concentrated in low- and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at www.vitalstrategies.org to find out more about our work.

The Position

This position supports the Bloomberg Philanthropies Data for Health Initiative which aims to enhance public health data collection and use in low- and middle-income countries. The goal of the initiative is to ensure that a billion more people live in countries where data are used to steer public policy and program decisions. Under the Initiative, Vital Strategies, in partnership with other global public health organizations, is implementing a multi-year program to improve civil registration and vital statistics (CRVS) and the use of data (Data Impact) for decision making in numerous countries and municipalities in Africa, Latin America, Asia, and the Pacific. Vital Strategies has full responsibility for the provision of technical assistance to several of these.

The Program Assistant will provide program and implementation support to both CRVS and Data Impact (DI) Programs in Asia and the Pacific, working closely with Technical Advisors who manage Program activities. The CRVS Improvement Program involves interventions designed to improve the registration of births and deaths; improve the availability and quality of cause of death information for both facility- and home-based events; and improve the timeliness of available vital statistics information and reports. The DI Program involves interventions designed to develop technical capacity of ministry staff to conduct policy-relevant data analysis based on existing vital statistics and survey data and advising on policies, procedures, and institutional structures to promote exemplary institutional data use and data-driven decision making.

The position reports to the Regional Deputy Director, Asia and Pacific (CRVS) and Director, Data Impact (DI).

 

Specific Duties

  • Organize in-country, regional or global meetings by assisting with planning (e.g. budgets, agendas, confirming participant attendance), preparing meeting materials, communicating with relevant stakeholders, and coordinating logistics for participants, including air travel, per diem, and accommodation in coordination with other program staff.

  • Manage logistics for the provision of technical assistance by external experts.

  • Provide other program and implementation support, including but not limited to, scheduling internal and external meetings, maintaining calendars, taking and distributing meeting notes, processing consultant expense reimbursements, and participating in country implementation calls as needed.

  • Liaise between internal Vital Strategies’ departments including Procurement, Travel Agency, Legal Counsel, IT, Grants and program teams based in Asia and Pacific and provide administrative support as needed.

  • Draft, assemble, process, administer, and monitor all program contracts and agreements for service providers, procurement of equipment, consultants, and venues, in accordance with Vital Strategies policy and ensuring compliance with grant requirements, budgets, and cost to ensure accuracy, completeness and compliance for internal approvals.

  • Act as Superuser to upload purchase orders in Netsuite, process venue contracts, and submit participant travel and per diem reimbursement requests to the Grants team.

  • Devise and maintain organizational systems for the program, including accurate filing systems.

  • Perform data entry using word processing, spreadsheet or database commands and formats material as required.

  • Prepare presentations and assist with creating and distributing documents, including assisting the editing and formatting of project reports and related materials.

  • Draft written responses or replies by phone or e-mail, and respond to regularly-occurring requests for information.

  • Perform any other duties as assigned by Regional Deputy Director – Asia and Pacific (CRVS) and Director, Data Impact (DI).

  • Backstop other Program Assistants as needed

  • Travel in the region as needed

 

Requirements:

  • Bachelor’s degree in business administration, commerce or related field from a recognized university
  • At least three (3) years of working experience in a similar capacity
  • Excellent organizational skills; proven ability to manage multiple ongoing tasks
  • Excellent computer skills: proficient user of Microsoft Office suite (MS Word, Excel, Outlook, PowerPoint); knowledge of MS Project or NetSuite will be an advantage
  • Excellent interpersonal communication skills; ability to work with remote teams
  • Flexible and adaptable to fast-paced and rapidly changing environments
  • Strong project management skills, high attention to detail
  • Self-starter, ability to prioritize tasks efficiently and work with minimal supervision.
  • Demonstrated sensitivity in handling confidential information
  • English language fluency (written and spoken); other Asian languages a plus.
  • Possess a genuine interest in and commitment to the mission and vision of Vital Strategies
  • Singaporean citizen or permanent resident of Singapore are encouraged to apply
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