The Assistant Manager, WNO Board Relations, assists the Chief Development Officer (CDO) in the management and long-term development of the WNO Board of Trustees ($35,000 annual minimum), including research, cultivation, acquisition, and stewardship of the Trustees.
Duties and Responsibilities:
50% Coordinate and support all aspects of the WNO Board of Trustees Campaign including:
Maintain the Board Giving calendar in coordination with the CDO and General Director. Discuss strategy, draft and edit all types of written solicitation materials (solicitations, acknowledgments, notes, proposals, tax receipts, etc.)
Actively steward Board members through direct contact via telephone, email, and written communication. Draft and edit communications from CDO and General Director.
Maintaining accurate donor records in hardcopy and electronic formats and in Tessitura;
Accurately process gifts, acknowledgements, and tax receipts
Maintain systems to ensure donor recognition in print and online materials, involvement in ancillary activities and events, general benefit fulfillment, and accurate and timely renewal of gifts.
Coordinate all donor benefits and cultivation. Steward Board members through WNO and KC events.
30% Work closely with the Board Chair/President, General Director, and CDO in arranging all details associated with all Board of Trustees meetings (four per year), Executive Committee meetings (four per year) and other committee meetings, including:
Attend all Board, Executive, and sub-committee meetings
Generate meeting minutes, and written and verbal reports for committee chairs; ensure completion of “To-Do” lists from all meetings
Maintain calendar of meeting schedules, materials creation deadlines, ensuring all needed board and committee meeting get scheduled and announced at the beginning of a fiscal year and all material are collected and distributed according to schedule
Research, prepare, organize, and design meeting materials with various department heads along with preparing all collateral for meetings (nametags, packets, menu cards, etc…)
Communicate meeting logistics with Board members and senior staff.
20% Along with the Prospect and Research team, assist the CDO in ensuring the process for identifying, cultivating, nominating, electing and onboarding new board members proceeds in a consistent and orderly manner
N/A Other duties as assigned.
N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner.
N/A Adheres to all employer policies and procedures.
Bachelor’s required, advanced degree in a related field preferred.
Two to three years development or related experience required.
Working knowledge of the performing arts is preferred.
Minimum Skills and/or Knowledge Required
Superior organizational, written, and verbal communication and interpersonal skills.
Careful attention to detail and awareness of standard accounting procedures.
Ability and confidence to work without close supervision, to foresee development needs, and to proactively generate work for this position
Ability to multitask.
A professional and cordial demeanor, tact, and diplomacy are imperative as the incumbent is regularly in contact with people at all levels of society and business including Kennedy Center leadership, high level volunteers, major donors and prospects, and other Center personnel.
A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.
Creativity and an excellent command of the English language are critical to identifying funding sources, matching their interests to projects, and communicating persuasively, both in person and in writing, the need for funding.
Ability to deftly manage many relationships and personality types; both internally among staff members, and externally among constituents.
Experience with Tessitura is ideal.
While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.
The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud.
Travel up to 10% may be required.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.