Position Description

Archives Assistant
Location Washington DC
Employment Duration Full Time Regular
Job Code 916
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**Applications submitted without a cover letter will not be considered**

 

Who We Are:

The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents more than 2,000 performances each year across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. 

Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. 

 

Job Description:

The Archives Assistant provides administrative support and serves as the first point of contact for inquiries to the newly-established Kennedy Center Archives. Administrative duties include responding to internal and external requests, scheduling, keeping supplies stocked, processing invoices and expense reports, and logistics such as coordinating the transfer of archival materials to and from various off-site locations. Under the direction of the Lead Archivist and/or Processing Archivist, completes basic archival tasks such as inventorying unprocessed collections, data entry, rehousing archival materials, digitizing archival assets, and other special projects as needed.

With the approaching 50th anniversary of the Kennedy Center in 2021, the Archives Assistant will have an extraordinary opportunity to contribute to the building of an important institutional program that manages thousands of unique and irreplaceable archival records, raises the profile of the collections, and ensures ongoing preservation of the Center’s legacy. Once fully established, the Archives will provide information and historical documentation to serve the work of the organization, including artistic programming, marketing, social media, public relations, fundraising, and outreach.

 

Duties and Responsibilities:

40%    Assist with administrative functions and daily operations including but not limited to: scheduling meetings and/or research appointments; monitoring and ordering supplies; keeping office files and records current and in an orderly manner; processing contracts, requisitions, and purchase orders in a timely manner; and coordinating the physical transfer of archival materials to and from off-site.

40%    Provide archival processing assistance: inventorying incoming collections in a variety of formats, data entry, rehousing archival materials, digitizing archival assets, physically shifting collections, exhibits research, and other special projects as needed, particularly leading up to the 50th anniversary of the Kennedy Center in 2021.   

20%    Request fulfillment: monitors the dedicated Archives email account and serves as first point of contact for research questions and requests (internal and external); maintains usage statistics; assists users in locating archival resources.

N/A     Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures; Other duties as assigned.

 

Key Qualifications:

  • 1-2 years’ experience in office administration and/or project management, preferably in a related position or field.
  • Bachelor’s degree or equivalent experience preferred.
  • Strong command of basic office tools such as: word processing, spreadsheets, email, file sharing, content management systems, and electronic calendar systems.
  • Previous work experience or training in a library, archives, and/or performing arts environment preferred
  • Legible handwriting and ability to carefully handle fragile materials in a variety of formats preferred

 

Who You Are:

  • Demonstrably detail-oriented with strong organizational skills: able to categorize information and/or objects efficiently and accurately; able to effectively juggle competing deadlines and complex assignments.  
  • Able to follow written and spoken directions with a high degree of accuracy and independence: able to comprehend and synthesize complex information, and to apply previously learned concepts to new situations. Strong writing and speaking skills: able to communicate clearly and accurately.
  • Flexibility and high tolerance for uncertainty and change; able to consistently remain focused and externally calm in the face of challenging and/or quickly evolving requests or situations
  • Demonstrated aptitude for and openness to learning new skills and tools as needed; able to trouble-shoot minor tech issues and escalate as needed (computers, printers, scanners, applications, internet connection, etc.).

 

Physical Demands:

While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone.  The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. 

This position frequently lifts, carries, or otherwise moves and positions objects weighing up to 50 pounds. Must be able to work in an environment which may include exposure to dust or mold.

 

Work Environment:

Travel is not required.

 

Benefits:

We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a matching 403(b) Retirement Plan.

Additional benefits include: Commuter Programs, Education Assistance Programs, Social Activities, and other employee discounts and specials. 

 

Position Closing Date: 12/31/2019

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