Position Description

Contract Billing Coordinator
Location New Jersey - Moorestown
Employment Type Fulltime-Regular
# of openings 1
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For over 40 years, OPEX Corporation has received global recognition as a leader in the design, manufacture, and service of business process automation equipment. With their recent expansion into the Warehouse Automation market, OPEX has experienced tremendous growth, providing new and expanded opportunities for their current and future employees. If you are looking to join a growing, cutting edge technology company that strives to maintain a collegial, family-oriented culture, you should check us out.

Position Summary

OPEX Corporation is looking for a full time Contract Billing Coordinator at our world headquarters in Moorestown, NJ. The Contract Billing Coordinator provides financial, administrative and clerical support by ensuring customers are invoiced for services rendered by the company according to established policies and procedures in an efficient, timely and accurate manner.

Essential Responsibilities

  • Create/maintain customer service contracts and acquired equipment information through our Oracle system
  • Prepare customer quotes in Excel and standard maintenance agreements using Microsoft Word
  • Issue customer invoices for service contracts electronically or by mail
  • Collaborate with legal department for service contracts and bids handled by them
  • Collaborate with service managers and sales professionals to maintain customer and contract changes
  • Accurately track customer files updated with current invoices, bills, correspondence including emails and contact information
  • Communicate with customers to answer questions
  • Verify discrepancies and resolve clients’ billing issues
  • Other responsibilities as assigned


  • High School Diploma or equivalent
  • BSc/BA in accounting, communications or relevant field helpful but not required
  • 2-5 years Billing Experience & Communications experience
  • Excellent attention to detail & strong organizational skills
  • Excellent verbal and written communication skills
  • Proficient with MS Office (Word, Excel, Outlook)
  • Comfortable with mathematics and financial data
  • Confidentiality and trustworthiness

Physical/Work Environments

  • Worker will be working in an office setting
  • Sitting for an extended period of time

Company Overview

OPEX Corporation is a recognized global technology leader in high-speed mailroom automation, document imaging, and material handling.  Since 1973, OPEX systems have provided performance enhancing workflow solutions and cost-effective results to thousands of organizations around the world.

From its humble beginnings in a leased warehouse in southern New Jersey, OPEX’s global workforce currently has 1,000+ employees.  OPEX’s Moorestown, New Jersey World Headquarters features more than 475,000 square feet of engineering, manufacturing, warehouse, product assembly and office space.  OPEX offices are also located in the U.K., France, Germany and Australia.


  • Full medical, dental and vision with low employee contribution rates
  • Paid holidays, vacation and personal days
  • 401k with matching and profit sharing
  • Basic life insurance, short term and long term disability


OPEX Corporation is an Equal Opportunity/Affirmative Action Employer, without regard to race, color, religion, sex, national origin, age, disability, and protected veteran status.

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