Position Description

Business Office Representative
Location Home Office, GA
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D4C Dental Brands, Inc. is a dental support organization (DSO) that supports affiliated pediatric dentists, general dentists, and orthodontists in the Smiles For Life Network. We provide business management expertise and administrative operations support, so doctors can focus on their patients and clinical operations. Our team is dedicated to helping children achieve a lifetime of great oral health. Our locations offer an exciting and comforting environment for patients as our specialists deliver best-in-class care and treatment to all. Join us and take part in raising the standard in children’s oral healthcare! 



The Business Office Representative will be responsible for collections and billing on all active Ortho accounts. They must be capable of building relationships, possess strong conflict resolution skills, and properly organize account follow-up to ensure every account balance is addressed in a timely manner.

  • Review accounts with a balance following established procedures for 30-60-90 day balances and collection procedures for Past Due accounts.
  • Review credit-balances and forward completed refund requests to team lead for review.
  • Answer and handle incoming Business Office calls and return all voicemails daily.
  • Exhibit excellent Customer Service skills and problem solving expertise.
  • Be knowledgeable of orthodontic procedures and insurance coverage with a proficiency in the OrthoTrac system.
  • Notate accounts to ensure effective communication between all departments.
  • Be accessible to Field Office staff for assistance with payments and/or questions.
  • Accurately adjust accounts according to established Policies and Procedures.
  • Process transfer requests by prorating account balances and forwarding records.
  • Follow closing procedures on assigned day.



  • High School Diploma; Bachelor’s Degree Preferred.
  • Minimum of 1-2 years of experience in a dental or related field.
  • Knowledge of dental and orthodontic terminology preferred.
  • Knowledge of patient accounting and electronic billing preferred.



  • Excellent written and verbal communication skills.
  • Experience with OrthoTrac or other enterprise software systems.
  • Experience with dental  registration and billing.
  • Experience working in a busy  environment.  
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