Position: Consortium Finance Manager
Location: Based in Erbil, with 50% travel to Baghdad and field locations.
Reports to: Consortium Director
Relief International specializes in relief and development programs that benefit people in acute distress. A registered non-profit in the US, UK, France and Belgium, our work targets those fragile countries or communities that suffer from recurrent man-made or natural crises that impede human development. The people that we serve live in seventeen countries across the Middle East, Africa, and Asia where the debilitating effects of political instability, forced displacement, and natural disasters are pervasive. Often, RI is the only organization providing healthcare, education, logistics, energy, capacity building, economic development, sanitation, and many other forms of assistance to these highly vulnerable communities.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Pending funding, RI are seeking a qualified person for the role of Consortium Finance Manager. The consortium will consist of 5 organizations implementing health programming throughout Iraq; Anbar, Baghdad, Salahaldin, Kirkuk, Dohuk and Ninewa governorates.
- Train and appraise the financial administrative team of the consortium
- Coordinate, plan and supervise the activities of the financial administrative team of the consortium
- Lead meetings for the financial administrative team of the consortium
- Coordinate the financial aspects of the multi-state, multi-year, multi-partner programs in line with IHPF requirements.
- Oversee financial aspect of sub-grant tracking and subcontracting, ensuring forward planning and preparation for donor reporting, adherence with IHPF and consortium requirements and timelines, and timely submission of sub-grantee reports.
- Ensure that financial management systems and records are effective and robust in order to identify and protect the assets and interests of the consortium.
- Consolidate reporting templates, financial plans and amendments throughout the project life.
- Review and monitor budgets to support financial stability and efficiency.
- Maintain an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
- Monitor budget burn rates and recommend appropriate action on any significant variances (+/-10%).
- Ensure internal audit recommendations for grant funded projects are adhered.
- Prepare budget amendments based on performance and currency fluctuation.
- Participate in a procurement committee for procuring joint items and large capital assets for the consortium members.
- Consolidate financial reports, fund requests and budgets in a timely fashion.
- Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donor regulations.
- Finalize year end accounts and provide any ad-hoc year reports that may be required.
- Maintain accounting records.
- Follow up on timely implementation of the recommendations to remedy significant variances.
Communication/Financial Support to Partners
- Occasionally participate in any such consortium meetings to foster compliance and to address any financial issues.
- Ensure that sub-grant related processes and procedures are consistently implemented through the use of compliance checks and agreements.
- Undertake periodic visits to the field in order to support consortium members and put forward recommendations for improvements where appropriate.
- Facilitate training sessions on grants management, general accounting, internal controls and administrative systems.
- Track lessons learned and share with consortia members throughout the projects implementation.
- Organize for Peer reviews amongst the finance personnel of the sub agreement partner agencies and draw lessons learnt to improve financial oversight.
- Act as a link between headquarters and the field for all matters relating to finance
QUALIFICATIONS & REQUIREMENTS
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
- Educated to degree level, with finance management qualification.
- At least 5 years continuous practice in a similar finance management position
- Experience with health programming
- Proficient in IT - Word, Excel, PowerPoint, Outlook
- Direct experience of financially managing emergency/large scale recruitments.
- INGO experience is strongly preferred.
- Ability to prioritize and deal with competing demands.
- Previous experience of staff supervision and capacity building.
- Fluent spoken and written English, Arabic preferred.
- Excellent organizational, interpersonal and communication skills.
- A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.
- Transparency and accountability
- Agility and innovation