|Position Location:||Asia - Pakistan|
Position: Country Finance Manager
About RI: Relief International is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Conflict, drought, floods and earthquakes plague Pakistan. Relief International entered the country in 2005 after a devastating earthquake where we were among the first organizations to respond. Our emergency response work continues today, although our presences has been working with local communities to deliver critical expertise in pressing issues such as agriculture and disease control. RI has become the global leader in the prevention of zoonotic diseases — diseases transmitted from animals to humans through our work in Pakistan and other countries. Relief International is scaling up our engagement and anticipating significant program growth in the coming years to continue this groundbreaking work.
Position Summary: The Country Finance Manager (FM) is responsible for the strategic direction and leadership of all Finance and Administrative functions of the Country Program. The FM will also have responsibility for ensuring that all financial transactions for the Country Program are accounted for and documented accurately. He/she will be responsible for ensuring that all RI accounting procedures are followed and budgets are adhered to; all donor and internal reporting requirements and deadlines are met; cash is controlled and accounted for in a timely manner in accordance with RI, donor and audit requirements.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
Ensure that effective systems are put in place and regularly reviewed to allow adequate financial management and control, including; cash and cash flow management and control; expenditure procedures, especially around procurement; cost allocation procedures; inventory and requisition procedures; documentation of all controls and procedures; finance training for in-country finance staff and partners as necessary; availability of funds for suboffices; segregation of finance duty within Country Office.
Works closely with the Country Director and other program staff to implement, improve and maintain administrative and financial management policies, systems, structures, and procedures.
Ensure all financial records and files are compliant for, but not limited to, audit, tax, legal, US federal contracting, all donors and UK statutory and regulatory requirements;
Implement, improve and maintain financial management policies, systems, structures and procedures including procurements and expenditures, inventory, requisition and record keeping systems.
Implement and maintain systems to ensure that cash is controlled and accounted for in an accurate and timely manner in accordance with RI, donor and audit requirements.
Manage the preparation of all donor reports and review them with the Country Director before submission to the Regional Finance Manager for approval.
Prepare monthly financial accounts and review them with the Country Director.
In conjunction with the Country Director and supported by the Regional Finance Manager, coordinate and oversee all internal and external audits including ensuring that all financial records and backup documentation are ready and available.
Design and implement a system to assist Project Managers and Country Director to review, monitor and track real time project budget Vs actual reports to ensure appropriate cost allocations.
Assist and work with the Country Director to create annual budget for the country.
Assist Project Managers in ensuring compliance with RI procurements and field accounting policies and procedures, compliance with donor agreement and audit requirements.
Review budget revisions in close coordination with Project Managers and country director
Ensure that all financial records and backup documentation have been archived to cloud server electronically on monthly basis.
Provide technical assistance to regional offices when required by supervisor.
Create professional atmosphere, systems and SOP to work with other departments within RI country offices.
Improve relationship with other departments between field offices and visit filed offices regularly.
Making sure that co-finance for all EC / DFID and future projects has been identified and booked in appropriate sub- classes in the quick books accounting system. Work out the remaining liability of projects of Co-financing which has not been recovered and proposed the recovery plan for all co-finance projects.
Ensures compliance with local government Tax Law and tax reporting.
Policy and Strategy Development
Lead the annual financial operational planning process in close collaboration with the Country Director and supported by the Regional Finance Manager.
Human Resources and Development
Oversee the country Finance department, providing leadership to the Senior Finance Officers and Finance Officers and other field offices finance staff.
Proactively identify and act upon deficiencies and areas for improvement in the in-country Finance team, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.
QUALIFICATIONS & REQUIREMENTS:
A minimum of 5 years experience as finance supervisor / lead position and 3 years with international non–profit agencies. US and EC government funded grants financial and administrative management experience preferred;
Excellent financial and analytical skills; Excellent communication and drafting skills for effective reporting on program financial performance; Ability to manage a financial/monitoring team and demonstrate leadership;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
The candidate must be detail-oriented and able to work independently;
Thorough knowledge of QuickBooks Pro accounting software is required;
Fluency in English required - ability to communicate in local languages a strong asset.
Relief International's Values:
Transparency and accountability
Agility and innovation
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