|Position Location:||Asia - Pakistan|
Position: Country Director (CD)
ABOUT RI: Relief International is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Conflict, drought, floods and earthquakes plague Pakistan. Relief International entered the country in 2005 after a devastating earthquake where we were among the first organizations to respond. Our emergency response work continues today, although our presences has been working with local communities to deliver critical expertise in pressing issues such as agriculture and disease control. RI has become the global leader in the prevention of zoonotic diseases — diseases transmitted from animals to humans through our work in Pakistan and other countries. Relief International is scaling up our engagement and anticipating significant program growth in the coming years to continue this groundbreaking work.
Position Summary: The Country Director will lead RI’s reengagement strategy in Pakistan, ensuring the successful setting up of an operational infrastructure and program implementation. Overall, the Country Director will provide strong leadership to all members of the RI Country Team that builds team spirit, cohesion, motivation, commitment, quality performance and fulfillment of all agency functions. Beyond the reengagement and set up phase, he/she is directly responsible for the overall strategic planning, program design and implementation, program support operations (security, HR, procurement, logistics), country-level external relations and coordination, finance and budget compliance, administration, monitoring and evaluation, staff supervision, and required reporting on grants. He/she will ensure that programs meet stated objectives, are in line with RI’s philosophy and strategy, meet the needs of beneficiaries, and are implemented to the highest standards, on time, and within budget. The CD is will lead in obtaining funding, and identifying and pursuing new program opportunities. The CD will continually assess, identify and address gaps and weaknesses so as to improve overall country program performance, efficiency, and effectiveness. The CD is the primary link between the country team and Regional Support Office (RSO) and Global Support Office (GSO). He/she will build and maintain a close, collaborative and responsive relationship and frequent communications with the Regional Director as his/her direct supervisor and key link to global support services.
Program Planning, Development, and Resource Acquisition
In collaboration with Regional PD Manager and country staff, lead and ensure that preparation of funding proposals that are of the highest quality and closely responsive to donor requirements As needed, personally draft entire, or substantial parts of funding proposals and budgets
Track funding and program trends to understand specific donor priorities and resources Build and maintain relationships with the donor community.
Actively identify and pro-actively pursue new opportunities for program growth and start-up, in coordination with relevant country, regional and GSO Program Development, and Program Department
Lead the definition of an initial mid-term program strategy for RI in Pakistan Assess other organization's activities to identify geographic or sector gaps and to map competitors.
In close collaboration with regional and GSO management, participate in negotiation of contracts and agreements with donors, ensuring both programmatic and financial relevance
Supervise and plan assessments, field research, and data collection in support of program design
In coordination with the Global Emergency Director, and as needed, lead all aspects emergency and disaster response, including internal and external inter-agency coordination at the country level, networking with donors and authorities, conducting emergency assessments, leading the design and drafting of proposals, and re-allocation of country staff and assets as appropriate.
Fully responsible for actively monitoring of projects to ensure they are on track with deliverables and quantitative targets, on time, and on budget without overspending or under spending and that they fully meet goals as committed in project documents.
Take the lead, with program management team, in sufficiently early identification and diagnosis of off-track projects and actively determining feasible strategies to correct such problems.
Ensure that all project modifications, adjustments, or no-cost extensions are fully justified and appropriately communicated and agreed by donors. Ensure that operations in support of projects, in particular procurement and logistics, are efficiently and effectively carried out.
Ensure that team members effectively and efficiently contribute to the necessary work to ensure quality implementation of their programs. Provide feedback to staff to ensure optimal performance.
Provide program guidance and technical input and advice as needed to maintain strategic vision
Ensure project communication, and all requested internal and external reporting is completed with the highest quality, responsive to information requirements, and submitted on time. Conduct ongoing sub-office and field visits to enable direct staff support and observation of activities
Personnel Management and Development
Assess staffing requirements for the new and future program and country office and supervise recruitment in coordination with country HR manager, and as needed, in consultation with the RD.
Ensure complete orientation process for all incoming staff covering RI goals and objectives, country and program background, vision and future plans, policies and procedures and security
Assess staff training and capacity building needs and ensure training opportunities are provided.
Act as a Point of Contact for Child Protection, Sexual Exploitation and Abuse and Harassment, and Code of Conduct policies, and train staff and beneficiaries on reporting misconduct mechanisms.
Ensure that all HR personnel practices, contracts, taxes, compensation, registrations, residence permits, and departures are in accordance with local laws and RI policies.
Ensure timesheets, payment records and contracts are properly kept, fully supported, updated and maintained, and easily available for audit
Assess staff training and mentoring needs and develop appropriate training plans
Ensure staff are working effectively as a team to meet Country Strategic objectives, and individual performance and satisfaction are maximized through efficient support structures and procedures within the legal framework of the country and within RI policies and guidelines
Safety and Security
Overall responsibility for all RI assets in country.
Ensure the appointment of an appropriately qualified staff member as Country Security Focal Point while still maintaining overall responsibility and working closely with the Focal Point Ensure that all country staff are adequately familiar with, and trained in RI Security Policy and in particular the country-level security plan and procedures
In coordination with the global and regional security staff, ensure the development and/or biannual update of a RI country security plan.
Ensure all relevant SOPs’ are in place and updated/revised as per programmatic requirements.
Ensure orientation of staff, visitors and volunteers on specific country safety and security issues.
Represent RI in coordination of all security matters with other NGOs, the United Nations, other stakeholders, and local authorities.
Strictly enforce compliance of all safety and security policies and procedures by all staff members.
Lead close coordination with, and reporting to, RI GSO and Security Director in times of crises.
Lead appropriate actions in security high risk situations, including but not limited to the activation of emergency evacuation plans.
Build and maintain best possible relations with relevant government and civil society authorities and ensure RI registration, permits, and clearances are all up to date and enable effective program implementation
Conduct effective ongoing liaison with donors, NGOs, UN and relevant stakeholders amongst government and civil society
Pro-actively ensure effective ongoing direct communications and networking with donors that produces actionable and timely business intelligence Represent RI by active participation in meetings of the humanitarian and development community
Facilitate visits by donors, RSO and GSO staff, Board members and others, as requested
Serve as a link, along with relevant country staff, between RI and project counterparts and partners
Ensure timely and appropriate country level and project level budget preparation and monitoring
Actively and personally verify that the national office and sub-offices maintain complete, up to date and accurate financial records for all transactions, and that full and appropriate supporting documentation, signatures, stamps, are available, using proper forms and templates.
Verify that that all records are adequately stored, and backed up to prevent losses of any kind
Verify on-time reporting and uploading of all financial data to RI accounting system by finance staff
Verify project finances are properly coded and that BVAs are appropriately examined and analysed
On an ongoing basis ensure that project expenditures are in line with implementation plans so that early detection of under or over expenditure is appropriately addressed and projects end onbudget
Examine and verify all key expenditures for which CD signature is required
Ensure full coverage and equitable allocation of shared national office operating costs and staff to the various projects and donors as per an agreed formula
Ensure the timely preparation and accuracy of project financial reports that are of highest quality and submitted on time to RI Regional Office, RI Global Support and donors
Ensure overall audit compliance, financial transparency through supervision and direction of financial and administrative staff.
Consult the Regional Finance Manager, as appropriate, who will provide additional technical support and oversight to the Country Finance Manager
Consult the Regional Finance Manager and Regional Director for additional support in countrylevel financial analysis and planning.
Ensure resources are used effectively and efficiently to deliver the objectives of all Programme Areas Plans and any overarching objectives
Take an active role, in coordination with CFM and/or RFM, the recruitment and termination of all country finance staff
Ensure that programs have appropriate legal representation and GSO is informed of all legal cases
Oversee all internal and external audits Oversee the preparation of annual work plans and budgets
Report regularly to RD, providing timely updates of all situations and project developments
Create and maintain an environment that prevents sexual exploitation and abuse (SEA) of beneficiaries, by clearly defining the standards of behavior that are expected of RI staff, as described in the organizations Code of Conduct and related policies; Ensure that mechanisms supporting these standards and principles are promoted, disseminated, and integrated into personnel requirements
Ensure the existence and proper understanding of a complaint reporting system to address suspected abuses, and irregularities regarding staff, property or practices and participate in any investigations as directed by Global Support Office.
Ensure all donor/supporter contractual terms and conditions are fulfilled in line with RI’s project funding management guidance and procedures.
QUALIFICATIONS & REQUIREMENTS
Proven leadership skills and experience of managing multidisciplinary teams;
Practical experience of applying development issues at a project or community level coupled with impact assessment and evaluation of poverty reduction and social change.
Substantial experience in the financial management of budgets, including preparing financial Projections, general financial management and reporting.
Proven expertise of leading in fundraising, seeking and securing new donors,
Successful proposal writing, management of large and complex grants;
Evidence of understanding the challenges of donor and grant/contract management and the implications for program management
Demonstrated team leadership experience. Particularly multi-cultural teams.
Experience of working effectively as a team member with colleagues based outside the country.
Sufficient computer comfort level to learn new relevant software tools.
Proficient English language writing and verbal skills.
Transparency and Accountability
Agility and Innovation
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