Office Administrator

Department: New York
Location: New York
Job Code: 125
# of Openings: 1


Next Street: Where teamwork and entrepreneurship meet

Next Street is a for-profit firm founded to enable growth of high-performing, high-potential small and mid-size enterprises in a challenging and stimulating environment. Our clients are successful businesses and nonprofits with annual revenues up to $100 million, as well as the anchor institutions, social investors, foundations, and government agencies that foster economic development in our cities and underserved communities. Through our work, we have a direct impact on wealth-creation and employment in America’s cities.

With offices in Boston, New York City and Chicago, Next Street provides a unique mix of integrated advisory services in strategy, finance, operations, and organizational effectiveness. We connect the dots at every level, and across multiple industries and geographies, to create a network that advances business growth and economic development. We are a for-profit B Corporation, and were named a “2014 Best of the Best for Community Impact” by B Lab.

We look for professionals who combine significant experience in their fields with a passion for building successful, high-impact organizations in underserved markets: people who love cities, love business, and thrive on challenge. Next Street offers our team members an unparalleled opportunity to work at the intersection of “doing well and doing good,” having the potential to meaningfully impact organizations and their communities on a daily basis.  We are committed to providing our professionals with development across areas of expertise, and advancement based on individual goals and performance.

Position Summary:

The Office Administrator will play a critical role in supporting and improving our operational infrastructure.  He or she will be responsible for coordinating front and back office activities, including staffing the reception area, scheduling meetings, assisting with travel arrangements, facilitating purchasing and facilities management requests, and assisting with benefits administration. The Office Administrator will also devote a portion of his / her time to coordinating the purchasing and facilities management for two Small Business Solution Centers that we operate in Queens and Lower Manhattan.  Finally, he or she will have the opportunity to provide support for the delivery of our community training programs, including a women entrepreneur’s leadership workshop. As a small firm, we offer significant opportunity to stretch and are seeking candidates with an entrepreneurial drive, a collaborative spirit, and an appetite to contribute in building the firm.

Duties and Responsibilities:

  • Manage the front reception area to ensure effective and professional telephone and mail communications both internally and externally
  • Responsible for day-to-day facilities operations, including issuance of building access keys, security codes; handling incoming and outgoing mail and deliveries;  and coordination of equipment, IT, and building maintenance requests (copier, postage machine, printers)
  • Coordinate meetings, travel, and expense reporting for three (3) NY-based partners
  • Track and manage office supply inventory and liaise with vendors (groceries, stationery, office supplies, office equipment)
  • Assist with on-boarding new staff, including administering benefits, completing personnel files, setting-up workspaces, ordering equipment and business cards, and updating directories
  • Process / reconcile month-end credit card statements in partnership with Accounting team
  • Responsible for major facilities management at the Business Solution Centers, including coordination of equipment, IT, and building maintenance requests
  • Providing program administration support for our community training programs, currently the WENYC women entrepreneur’s leadership workshop offered twice a month at partner locations
  • Support other initiatives as needed/interested

Required Qualifications:

  • At least two years of prior experience in an administrative role
  • Outstanding organizational skills, including exceptional accuracy and attention to detail
  • Excellent time management skills, in particular an ability to stay focused, efficient, and effective in managing multiple priorities
  • Ability to follow instructions, work independently, and use discretion when faced with decision making
  • Proficiency working with Microsoft Office, in particular familiarity with Outlook, Word and Excel
  • Excellent interpersonal skills, including a pleasant positive demeanor and a proactive approach
  • Strong professional written and oral communication skills
  • Mature and energetic with a can-do attitude
  • Knowledge of and prior experience with vendor management and benefits administration is preferred
  • Spanish language fluency is a plus

Next Street is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

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